Annual Council Meeting - allocation of roles

Annual Council Meeting 2025: Allocation of roles

Every year, usually just ahead of the ordinary monthly Parish Council meeting, we hold an Annual Council Meeting. In essence, this is pretty much a re-set for the next 12 months when councillor representation in the various working groups is reviewed.

Our parish council comprises 10 councillors. At the moment, we have 9 and we will shortly begin the process to fill the vacancy to bring us up to strength. Meanwhile, our council comprises:

John Cook, Jim Daykin, Steve Dronfield, Richard Fidler, Ted Hayward, Lucy Hunter-Bott, Bryony Hoggard, Ed Willmot and Mike Thomas.

In the first instance, nominations for Chair and Vice-Chair were discussed and Ed Willmot and Richard Fidler respectively were appointed.

Next, we reviewed the composition of three key working groups and the appointments to each was agreed as follows:

Finance: Jim Daykin, Richard Fidler, Ted Hayward, Lucy Hunter-Bott and Mike Thomas

Burial Board: Steve Dronfield, John Cook, Mike Thomas

Personnel: Richard Fidler, John Cook, Mike Thomas

Finally, we reviewed councillor representation against a series of headings which often feature in parish council meetings and roles were assigned as set out below.

Please note that any queries you have under any of these headings must in the first instance be referred to the Parish Clerk, Sara Atkinson – parishclerk@ashover-pc.gov.uk / Tel: 01246 863018.

Allotments: Steve Dronfield

Climate Change: Lucy Hunter-Bott / Mike Thomas

Defibrillators: Richard Fidler

District/Council Liaison Meetings: As required

Health & Safety: John Cook / Lucy /Bryony Hoggard

Media & Comms plans: John Cook / Mike Thomas

Neighbourhood / Local Plans: Richard Fidler / Ted Hayward

Parish Hall liaison: Steve Dronfield / Bryony Hoggard

Primary School: Ted Hayward / Jim Daykin

Rights of Way/Footpaths: Mike Thomas

Technical Support: Richard Fidler

Uppertown Social Centre: Ed Willmot / Richard Fidler

Youth Projects: Steve Dronfield / Lucy Hunter-Bott

As mentioned above, we currently have a vacancy for a parish councillor and if the information given in this note motivates you to find out more then do contact Sara –

parishclerk@ashover-pc.gov.uk / Tel: 01246 863018.